Academic library repository access policy in Indonesia: recent policy updates

Araf Aliwijaya; Adzkiyah Mubarokah; Nicky Yasmidar; Ari Suryadi; Nurrahma Yanti; Anggi Saputra; Yoan Berliana Siregar

doi:10.55942/pssj.v6i3.1188

Authors

Araf Aliwijaya The University of Bengkulu https://orcid.org/0000-0002-2506-6183
Adzkiyah Mubarokah The University of Bengkulu https://orcid.org/0009-0005-8427-8820
Nicky Yasmidar The University of Bengkulu https://orcid.org/0009-0000-7777-7924
Ari Suryadi The University of Bengkulu https://orcid.org/0009-0004-8757-7191
Nurrahma Yanti Universitas Islam Negeri Mahmud Yunus Batusangkar
Anggi Saputra The University of Bengkulu
Yoan Berliana Siregar The University of Bengkulu

DOI:

https://doi.org/10.55942/pssj.v6i3.1188

Keywords:

Access Policy, Open Access, Repository, Academic Library

Abstract

This study aims to identify repository access policies in university libraries in the Special Region of Yogyakarta. A qualitative approach was used through in-depth interviews. Eight informants from four selected libraries, as well as observation and review of repository websites. The results show a wide variety of policies ranging from full open access, limited access per chapter, access only for institutional members through Single Sign-On, to access restrictions only through library computers, as well as take-down and embargo practices. The findings report a general chronological pattern, namely initialization with openness, then gradually restricted due to concerns about plagiarism, protection of sensitive data, administrative burdens, resource limitations, and encouragement from internal actors such as lecturers. The discussion emphasizes that the reality of policy in the field is more complex than the typology in the literature because it is simultaneously influenced by technical, normative, and administrative factors. This research is expected to serve as a guideline for contextual and consistent repository policies, strengthening technical and managerial capacity, copyright policies, and communication strategies to increase researcher participation. Recommendations include the development of integrated embargo and authentication mechanisms to balance open access and the protection of academic integrity.

Author Biographies

Araf Aliwijaya, The University of Bengkulu

Araf Aliwijaya is a lecturer in Library and Information Science at the University of Bengkulu. His academic interests encompass information behavior, digital literacy, and the interaction between society and information systems. He actively contributes to interdisciplinary research and academic development in information studies.

Adzkiyah Mubarokah, The University of Bengkulu

Adzkiyah Mubarokah is a lecturer in Library and Information Science at the University of Bengkulu. Her research focuses on school librarianship, including library management, information access for young learners, and the role of school libraries in supporting educational outcomes. She is committed to strengthening the development and professionalism of school library practices.

Nicky Yasmidar, The University of Bengkulu

Nicky Yasmidar is a lecturer in Library and Information Science at the University of Bengkulu. Her primary area of expertise is bibliometrics, with a focus on scientific mapping, publication trends, and research evaluation. She actively supports data-driven approaches to understanding scholarly communication and knowledge production.

Ari Suryadi, The University of Bengkulu

Ari Suryadi is a lecturer in Library and Information Science at the University of Bengkulu. His research explores young generations as library users, focusing on youth information behavior, digital engagement, and reading culture. He contributes to initiatives aimed at improving library services and user experience for younger demographics.

Nurrahma Yanti, Universitas Islam Negeri Mahmud Yunus Batusangkar

Nurrahma Yanti is a lecturer in Islamic Library and Information Science at UIN Mahmud Yunus Batusangkar. Her work broadly centers on Islamic librarianship, information ethics, and the development of digital information services within Islamic educational institutions. She supports research and academic initiatives that strengthen Islamic information practices.

Anggi Saputra, The University of Bengkulu

Anggi Saputra is a lecturer in Public Administration at the University of Bengkulu. His scholarly work covers public policy, governance practices, and administrative innovation in government institutions. He is involved in research initiatives aimed at improving public sector performance and community-based governance.

Yoan Berliana Siregar, The University of Bengkulu

Yoan Berliana Siregar is a lecturer in Public Administration at the University of Bengkulu. Her academic interests include organizational behavior, public management, and community development. She contributes to both teaching and research efforts that support institutional strengthening and effective public administration.

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